10) Respond to IRS compliance notices
Your organization may receive a notice from the IRS but not fully
understand its implications, and either disregard it, or fail to bring it to
the attention of qualified personnel. Failing to respond, or responding
incompletely, can significantly increase the chance of an IRS audit.
Formally designate someone to receive and respond
to IRS notices
Form 990 Part VI allows you to provide contact information for “the
person who possesses the books and records of the organization.” Do
not simply fill in the name of your organization. When the IRS initiates
contact, it usually does so by mail, not by phone, so it is important
that you provide the name of a person who is authorized to respond
to these communications. Do not allow notices to languish in the mail
room or on the receptionist’s desk simply because there is uncertainty
about who is responsible for replying.
Promptly notify your tax advisor, even if you intend to respond to the
notice without assistance.
Do not wait until the day the response is
due, or until you receive a second (invariably more threatening) notice
to ask for guidance. Engage a professional to prepare or review the
response before it is submitted. Making a small investment to ensure a
complete and accurate response can save an enormous amount of time
and energy later.
How we can help
If you understand what is required for IRS compliance and you
act accordingly, there is no need to live in fear of an examination.
Preparation begins, not when the examination notice arrives, but in
the years prior to receiving it.
Our nonprofit consultants can provide
guidance, resources, and a tremendous amount of experience, so you
can feel confident that your operational practices can stand up to IRS
scrutiny.
Author
David Trimner, Principal, Nonprofit Tax
david.trimner@CLAconnect.com or 571-227-9676
WEALTH ADVISORY | OUTSOURCING | AUDIT, TAX, AND CONSULTING
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