1) Instructions for Using Department’s Portal to Submit Fraud Prevention Plans
All new Plans, revisions, amendments, and related correspondence should be submitted using the
Department’s portal. A portal account is required. Insurers that are new to the portal should create a
portal account.
Instructions for obtaining portal access to Fraud Prevention Plans:
1.
Select the following link to access instructions to create a portal account
https://myportal.dfs.ny.gov/createâ€accountâ€instructions
2.
After creating a portal account, users must select Request Access to the “Fraud Prevention Plans”
application. To request access to Fraud Prevention Plans; log into the portal and select the Available
Applications tab. Then scroll down to Fraud Prevention Plans and select Request Access. You will
receive an email containing notification that your request for access has been approved.
Instructions for transmitting a Fraud Prevention Plan to the Department:
Please note that after a successful upload of Fraud Prevention Plan files, a Submission Receipt will appear on
the screen. Please save a copy of this receipt. You will not be able to view the files that you have
uploaded after the files have been submitted. The Submission Receipt is proof of your submission.
1.
After logging into the portal, you will see a list of applications that you are approved for under “My
applications.” Users should select “Fraud Prevention Plans.” Then select View.
2.
The Submit Plans screen will appear. From the Submit Plans screen, insurers must select the type of
filing they wish to submit. The types of filings are:
New Plan
Total Revision
Select this if the insurer wants to submit pages to be substituted for pages of the Plan
currently on file or if a small number of new pages should be added to the Plan on file
Informational
4.
Select this if the insurer is updating the entire Fraud Prevention Plan
Amendment
3.
Select this if the insurer has never filed a Plan before
Select this to advise the Department of changes to information related to the Plan but
not part of the Plan itself, such as address changes, personnel changes or holding
company changes
Insurers must select only one insurer in order to file the Fraud Prevention Plans (Plan). If the
company is filing on behalf of a group, any affiliated company may be selected. It is not possible to
choose multiple companies to identify the Plan filing (as is required for the Annual SIU Report);
however, we request that as part of the filing, insurers provide a list of the insurers that are covered by
the Plan along with the corresponding NAIC numbers.
Then the item “Upload Files” will appear. Select Browse and attach each Plan file one at a time. As
each file is uploaded you will be prompted to select a category of Plan file as follows:
Initial Plan Filing Correspondence
TPA Agreement Revised Plan
Withdrawal documents
Miscellaneous Plan documents
5.
Once all files have been uploaded, you may click on Submit. After submitting the files, a Submission
Receipt will appear on your screen which shows all files that have been submitted.
6.
Please retain a copy of this screen because it is the only way to confirm which files have been sent and
the date sent. You will not be able to view the files after they have been submitted. The Criminal
Investigations Unit will then contact you upon review of the Plan.